Picture this: After months and months of an exhausting job hunt, you finally get an offer letter from your top pick company, asking you to join them. Then, you can finally send them that sweet joining letter telling them that you have accepted the offer, allowing yourself to breathe easy again after months of hard work and determination. How amazing is that feeling? Yes, getting the opportunity to write and submit a joining letter can be a wonderful feeling for a job seeker. This article will give you practical tips on how to write a joining letter. We have included everything you need to know about joining letters, their format, and some relieving letter samples.
When a candidate receives an offer letter from a company after an interview, they send a letter to accept the offer. This letter is called a joining letter or acceptance letter.
Candidates choose to accept or decline the letter, which they should mention in the joining letter. These letters are usually addressed to HR or higher management officials. It is essential to know how to write a joining letter.
Here is the Joining Letter format:
To,
[Name of Addressee]
[Designation of Addressee]
[Name of Company]
Subject: Joining Letter
[Sender’s Signature]
[Sender’s name]
[Sender’s contact details]
Please find the documents attached here:
Joining Letter Format
A joining letter must be well-drafted in a professional tone and must contain the following components –
The date has to go on top of the joining letter. This letter will serve as an official record of the start of your employment. The date format used in India is DD/MM/YY, so we recommend you use this.
You need to address the letter to the person in charge, the HR Manager or the company’s Owner. Include his name, his designation, the department he is in, and the company’s name.
To,
Eshanya Johari
Manager
Human Resources
Ambrosia Hotels
The subject line can be as simple as ‘Joining Letter” Or “Joining Letter_[Your Full Name]. Ensure that it is not lengthy. The excellent subject line lets the reader know what the email is about.
Subject: Joining Letter_Jordan Hnialum
As this is a formal letter, you must give a formal salutation to the addressee.
E.g., Dear Sir/Madam or Respected Sir/Madam.
The body of the letter must contain the following components:
I am writing this letter in reference to your offer letter for the Mathematics teacher position at your esteemed school. I humbly accept the offer and will start reporting for work on the 2nd of April, 2021. I thank you for this fantastic opportunity.
I have reviewed the offer letter you sent and fully accept the terms and conditions mentioned.
Please feel free to reach me at the contact details I have provided here if you need further information.
Conclude the letter by adding a sign-off, your Signature, name and contact details.
Kamal Kiran,
Email: Kamal0190@gmail.com
Mob: 878XXXXXXX
The offer letter may have asked you to submit certain documents, such as your graduation certificate or PAN card. You need to attach those documents to the email and ask them to find the attachment at the end of the letter.
Please find the attached documents:
Have you joined somewhere recently? Or are you looking for a new job? Click here.
In the world of work, where everything is handled professionally, a joining letter should be very well-drafted and error-free. Here are some tips on how to write a joining letter that we think will help you write an acceptable joining letter:
We know you’d be searching for samples on how to write a joining letter after receiving your offer letter from the company.
To,
Anshul Kumar
Manager
Human Resources
NE Connections
Subject: Joining Letter
I am writing to you about the offer letter you have sent. With pleasure, I accept your job offer for the position of Content Writer, and I will be able to start working on the 20th of September 2021.
I am thankful for this wonderful opportunity and accept the terms and conditions mentioned in the offer letter. I cannot wait to join your esteemed organization.
If you need further information, please contact me at the contact details I have provided.
Kamal Kiran,
Email: Kamal0190@gmail.com
Mob: 878XXXXXXX
Please find the attached documents:
Joining Letter Sample
To,
Espanya Johari
Manager
Human Resources
Ambrosia Hotels
Subject: Joining Letter_Jordan Hnialum
I am writing this letter to inform you that I accept your offer to join your prestigious hotel as a Hotel Manager, and I am thankful and excited to be a part of the team.
I have reviewed the offer letter you sent and fully accept the terms and conditions mentioned. I will be able to start reporting on the 19th of September, 2021.
Please feel free to reach me at the contact details I have provided here if you need further information.
Jordan Hnialum
Email: Jordanrtha@gmail.com
Mob: 920XXXXXXX
Please find the attached documents:
To,
Manisha Aggarwal
Principal
Jaci Elementary School
Subject: Joining Letter For Mathematics Teacher
I am writing about the offer letter you sent for the Mathematics teacher position at your esteemed school. I humbly accept the offer and will start reporting for work on the 2nd of April, 2021. I thank you for this fantastic opportunity.
I have reviewed the offer letter you sent and fully accept the terms and conditions mentioned.
Please feel free to reach me at the contact details I have provided here if you need further information.
Aurora Rose
Email: aurora18rose@gmail.com
Mob: 920XXXXXXX
Please find the attached documents:
Here is a format sample for a joining letter for a bank employee:
To,
Jaci Acharya
General Manager
Human Resource Department
ASK Bank
Subject: Joining Letter For Branch Manager.
I am writing to formally and humbly accept your job offer for Bank Manager in ASK Bank Malviya Nagar Branch.
I have gone through the offer letter you have sent, and I fully accept the terms and conditions mentioned; I will be able to join starting on the 3rd of April 2021.
You can reach me at the contact details I have provided here if you need further information.
Arjun Ahuja
Email: ahuja.arjun90@gmail.com
Mob: 956XXXXXXX
Please find the attached documents:
Employees also write joining letters when they have been away on leave to notify the employers when they can rejoin the office. It follows the same joining letter format written by new employees. Here we have covered how to write a joining letter after leaving.
To,
Kamal Anand
General Manager
Human Resource Department
AKAL Infosys
Subject: Joining Report After Earned Leave
I am writing to inform you that I will rejoin the organization on 28/03/2021 at 9:30 A.M. after earning earned leave from 20/03/2021 till 27/03/2021.
Arjun Ahuja
Graphic Designer
Digital Marketing Team
AKAL Infosys.
[Signature of your supervisor]
Here is a format sample for joining letter after maternity leave:
To,
Mary Sen
General Manager
Human Resource Department
AKAL Infosys
Subject: Rejoining Report After Maternity Leave
I want to start this letter by thanking you for granting me 84 days of maternity leave and letting you know that we welcomed a beautiful baby boy on the 18th of January, 2021. I am now medically fit to return to work and rejoin the company starting the 30th of March 2021.
I would be very grateful if you could kindly compensate me for my medical expenditure per company policy.
I can assure you that my commitment and devotion to the company remain the same.
Shania Mirza
Software Engineer
AKAL Infosys.
[Signature of your supervisor]
Please find the document attached here:
If you are looking to join somewhere new, click here.
To,
Neha Gupta
Manager
Human Resource
Trade & Commerce
Subject: Joining Letter
I am writing to let you know that I am the person who will be transferring from the Finance Department of Food & Supply. I will be joining from 3/04/2021. I thank you for this wonderful opportunity.
You can reach me at the contact details I have provided here if you need further information.
Nisha Laghari
Financial Advisor
Email: nisha1990@gmail.com
Mob: 956XXXXXXX
The order of an appointment letter, a joining letter, and an offer letter can be pretty confusing, so let us break it down for you: When a candidate nails their interview, the company sends him an offer letter. Then, the candidate accepts the offer by sending them a joining letter. Once the offer is accepted, the company sends the candidate an appointment letter.
In other words, once the candidate accepts the job offered by the company, an appointment letter, which contains details such as the job role offered, salary, starting date, probation period, confidentiality policy, benefits, work policy, etc., is then sent to them.
The candidate’s job is not secure until they complete and ace their probation period. The duration of the probation period varies for companies. While some usually last for 3 or 6 months, some last a year.
The candidates usually submit their essential documents, such as graduation certificates, copies of Aadhar card and PAN cards, skills certificates, previous work experience certificates & salary slips etc., when they send the joining letter. This joining letter serves as the candidate’s proof of acceptance of the job offer and the start of their employment with the company.
There is no specific joining letter format, but a formal letter is used in most cases.
To,
[Name of Addressee]
[Designation of Addressee]
[Name of Company]
Subject: Joining Letter
[Sender’s Signature]
[Sender’s name]
[Sender’s contact details]
Please find the documents attached here:
You can email a joining letter to the concerned person or mail it via mail services. People generally send emails these days.
Here is a sample of writing a joining letter for government employees transferring from another branch –
To,
Neha Gupta
Manager
Human Resource
Trade & Commerce
Subject: Joining Letter
I am writing to let you know that I am the person who will be transferring from the Finance Department of Food & Supply. I will be joining from 3/04/2021. I thank you for this wonderful opportunity.
You can reach me at the contact details I have provided here if you need further information.
Nisha Laghari
Financial Advisor
Email: nisha1990@gmail.com
Mob: 956XXXXXXX
If you are still confused about how to write a joining letter, then follow these simple steps –
We hope this article helps you understand how to write a joining letter and that the joining letter format and samples shared above will come in handy.
